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Charsfield Parish Council Meeting – 25^th September 2018 to be held at Charsfield Village Hall at 7:30 pm

Public Participation

At Item 5 of the Agenda the public will be invited to give their views or question the Parish Council on issues on this agenda or raise issues for consideration at future meetings at the discretion of the Chair.  This item will generally be limited to 15 minutes duration and will be followed by any County/District Councillors’ Reports.

AGENDA

1. Apologies and approval of absence

2. Declarations of Interest

3. To approve as accurate minutes of the last meeting of the council dated 17^th July 2018

4. Progress reports for information or matters arising from minutes

5. Points from the public. A chance for the public to raise matters of interest relevant to Charsfield Village

6. Reports

• County Councillor

6.2       District Councillor

6.3       Recreation Ground

6.4       Village Hall

 Speeding

           SIDs

8. Planning

 Planning Application DC/18/3535/FUL – The Old Vicarage – variation to original Planning Application.

9. Finance

 1 To authorise payments as listed below:

9.2       To note receipt of income as listed below:

10. Parish Council Insurance – one year £183.65; three years £174.66; five years £165.28

11. Internal Control Documents – to approve and elect a non signatory Councillor to review

12. Recreation Ground – request for grant towards new picnic bench at £585 ex VAT

13. Emergency Planning – update

14. Data Protection – PC Privacy Policy for website

15. Telephone Kiosk

16. Defibrillator Pads – these are due to expire on 3^rd November

17. Date of Next Meetings:

20th November 2018

2nd January 2019

19th March 2019

Signed:            P J Hembra

Clerk to Charsfield Village Parish Council

8^th September 2018

                                                                                           Charsfield Flower Show AGM

                                            Friday 16th November 2018 at 7.30pm at the Charsfield Village Hall

Are you interested in helping us keep this historic village event going? Would you be willing to stand on the committee? Could you be our treasurer or secretary? Only 4 or 5 meetings are held a year plus the show itself so the time commitment is not massive but more hands make light work so we are keen to expand our committee if possible. For more info please email Di Alexander at dialexander100@gmail.com.

All welcome to the AGM. Hopefully see you there.

The Suffolk Coastal Local Plan, which covers the period to 2036, contains planning policies and site allocations which will be used to determine planning applications in the area.

Although several parcels of land in Charsfield were originally identified  in the consultation document, only one piece of land has been included in the First Draft Local Plan – Land Behind 15 St Peter’s Close.  A copy of this document can be found on www.eastsuffolk.gov.uk/planning/local-plans/suffolk-coastal-local-plan/local-plan-review/ where comments can also be added.

I have a hard copy of this plan should anyone wish to view it.

Pam Hembra – Parish Council Clerk – 01473 737655

Annual Meeting of the Parish

In Charsfield Village Hall at 7:00 pm on Tuesday, 22^nd May 2018

Members of the public and press are welcome to attend

 In order the Parish Council can be sure it is addressing the challenges of life in Charsfield and accurately representing the interests of the whole community we would like to encourage residents to come along, take part and find out more.

AGENDA

1. Update on the Parish Council’s achievements and activity over the year and on what is being proposed for 2018.
2. To approve the Annual Parish minutes of 30^th May 2017.
3. To receive reports from other organisations
4. Open Forum for public to raise questions

Please contact the Clerk if you have something you think would be of interest and service to the residents of the village and to secure a display area in the hall for the event.

Clerk to the Parish Council

Pam Hembra Tel:  01473 737655

Email:  charsfieldparishcouncil@gmail.com

Charsfield Village Parish Council Meeting

to be held at Charsfield Village Hall

at 7:30 pm on 22^nd May 2018

            Public Participation

 At Item 10 of the Agenda the public will be invited to give their views or question the Parish Council on issues on this agenda or raise issues for consideration at future meetings at the discretion of the Chair.  This item will generally be limited to 15 minutes duration and will be followed by any County/District Councillors’ or Police Reports.

AGENDA

1. To elect a Chair of the Parish Council

To receive the Chair’s declaration of acceptance of office

2. To elect a Vice-Chair of the Parish Council

To receive Vice Chair’s declaration of acceptance of office

3. To fill any vacancies left unfilled at the election by reason of insufficient nominations/Co-option

To receive co-opted councillors’ declaration of acceptance of office

4. Clerk to receive Councillors’ declaration of acceptance of office

Code of conduct/standing orders

 To decide when any declarations of acceptance of office which have not been received as provided by law shall be received

 Apologies and approval of absence

7. Declarations of Interest

8. To approve as accurate minutes of the last meeting of the council dated 3^rd April 2018

9. Progress reports for information or matters arising from minutes

10. Points from the public. A chance for the public to raise matters of interest relevant to Charsfield Village – Hedges

11. Reports

11.1     County Councillor

11.2     District Councillor

11.3     Recreation Ground

11.4     Village Hall

12. Speeding

            SIDs

 Planning

            DC/18/1720/FUL – Proposed Porch and Installation of new First Floor Window, High View, Charsfield.

 Finance

14. 1 To authorise payments as listed below:

14.2     To note receipt of income as listed below:

SCDC 1^st Precept Instalment 2018-2019 – £2,375

14.3     On line payments

14.4     End of Year Accounts – download spreadsheet here

15. Emergency Planning

16. Data Protection

17. Village Hall Trustees

18. Charsfield CEVCP School, Stakeholders Consultation

19. Telephone Kiosk

20. Date of Next Meetings: 22nd May 2018 – to include Annual Parish Meeting

17th July 2018

18th September 2018

20th November 2018

2nd January 2019

19th March 2019

Signed:            P J Hembra

Clerk to Charsfield Village Parish Council

14^th May 2018