Charsfield Parish Council : Emergency Plan

Issue 1

Date: 1st March 2019

Charsfield is a village of approximately 150 houses, with approximately 350 residents, situated to the NW of Woodbridge.  Appendix 1 contains a map of the parish. Charsfield Parish Council developed the Charsfield Emergency Plan (CEP) to support both local residents and the Emergency Services, Local Authority etc during an emergency.

This plan is also to cater for extreme circumstances (for example heavy snowfall) that might prevent the emergency services from reaching the scene immediately. In such cases the initial response may rely entirely on Charsfield residents.

Activation

In the event of an emergency impacting the local area, on request from the Local Authority (LA), i.e .East Suffolk Council (formerly Suffolk Coastal District Council), the emergency services or at the discretion of the Community Emergency Coordinating Group (CECG) this plan will be activated. The CECG, when safe to do so, will assess the impacts of the incident, coordinate the local response, inform and support residents and responding agencies as far as is practical

The CECG may receive an activation form from the LA (an example is shown at Appendix 2)

In the event of any local emergency, if there is ANY threat to life, residents should dial 999 and alert the emergency services (Police, Fire, or Ambulance) immediately. If there is no perceived threat to life, and residents have information that may help the emergency services, they should dial 101.

Community Emergency Co-ordination Group (CECG)

Name Parish Role Response Role Landline Mobile Email
Andrew Youngman Resident Emergency Co-ordinator  01473 737203 07771 676510 andrew@redhousecharsfield.co.uk andyyoungman@yahoo.com
   
Jan Pedgrift Chair: Parish Council Initial Response Team  01473 737701 07979 756810 janpedgrift@btinternet.com
Fran Moor Parish Councillor Initial Response Team  01473 737813   07887 440404   franmoor@outlook.com
Pam Hembra Clerk to the Parish Council Initial Response Team  01473 737655   charsfieldparishcouncil@gmail.com
   
Charles Godwin Parish Councillor Local Response Team  01473 737882 07900 928086 charles@seckfordwines.co.uk
Daphne Murray Parish Councillor Local Response Team  01473 737375   Drmurray34@btinternet.com
Cathy Laird Parish Councillor Local Response Team  01473 737606 07724 633935 cathylaird@btinternet.com
Wendy Butcher Charsfield School Secretary (school hours) Local Response Team  01473 737347   office@charsfield.suffolk.sch.uk
Aimee Reeve School head (out of hours) Local Response Team   07979 301519  
Richard Ford Chair : Charsfield VH Local Response Team   07748 155898 Richard.ford52@btinternet.com
Cilla Kindred Baptist Chapel Local Response Team   07340 687807  

The Emergency Co-ordinator should be the first point of contact but in their absence one or more of the Initial Response Team can substitute.  The Emergency Co-ordinator cascades information to the Initial Response Team who then contact the Local Response Team as appropriate.

If the CEP is activated by the CECG, the CECG will contact the Emergency Planning Duty Officer (EPDO)

Office hours:                  01394 444453 or 01502 523332 (East Suffolk Norse Central Control)

Out of hours                   01502 527133 (and request JEPUDO is notified – see note below)

Ensure that the call taker is advised that the call is from Charsfield Emergency Co-ordination Group, is given the caller’s name and appropriate contact details and requested that the Joint Emergency Planning Unit Duty Officer (JEPUDO) is notified. The CECG will continue to liaise with the LA for the duration of, and recovery period of, the emergency.

If the CEP is activated by the LA the JEPUDO will already be aware of the activation of the CEP.

PLEASE NOTE: In a widespread incident the JEPUDO is a single point of contact and may be supporting the wider LA response across the County and may not be able to respond immediately.

On activation of the CEP an incident form should be started and maintained throughout the incident.  A form indicating information for the fields is shown at Appendix 3.  Blank forms are kept in the Emergency Kit and are held by the Emergency Co-ordinator and members of the Initial Response Team.

During an emergency, once the LA Emergency Control Centre (ECC) has been set up, further liaison with the LA will normally be via the ECC – 01502 523630

Charsfield CECG will offer support to, and accept assistance from adjoining parishes and local community groups who will advise the LA of these activities where requested by the LA or at the discretion of the CECG.

It should be noted that in the event of electrical disruption the mobile phone signal and computer network may be compromised.

Follow up Actions

Primary Assembly Point

The CECG (under the direction of the Emergency Co-ordinator) to gather at the primary assembly point.

Charsfield Village Hall

The Street

or, if the Village Hall is inaccessible, they should gather at:

St Peters Church

Church Road

It is likely that other villagers will have become aware of the situation and will also be present at the assembly point.

Resources

The assembled CECG and villagers will assess if resources such as four wheel drive vehicles, tractors, lifting equipment or chainsaws may be relevant to the emergency and contact the appropriate providers.

Whether or not these tasks are covered by the LA insurance, it is important to recognise the any tasks as deemed necessary to be undertaken should only be carried out with due regard to appropriate risk assessments and where appropriate only by competent accredited / suitably qualified persons.

A list of some resource providers is held by the Emergency Co-ordinator and each member of the Initial Response Team. There is also a copy in the Emergency Kit.

See Appendix 4 for a list of resources and their providers.

Village Skills

The assembled villagers will assess if skills such as those of doctors, nurses and first aiders may be relevant to the emergency and contact the appropriate providers, having regard to the risks involved. The assembled villagers will use local knowledge to contact local medical practitioners.

Zoning

The village has been divided into 9 zones as detailed in Appendix 5. The Emergency Co-ordinator, or their substitute will identify which member of the CECG, or other person, is to take responsibility for disseminating information to residents in each zone, as appropriate to the circumstances and as guided by the Emergency Co-ordinator or their substitute. Copies of the list for each zone are kept in the Emergency Kit.

Local knowledge will be useful in identifying vulnerable individuals (for example the disabled, elderly, housebound and parents with young children).

If the incident happens in term time or during the summer holiday club those pupils in Charsfield School are identified as a potentially vulnerable group.

Incident handling

During the emergency, anyone involved in coordinating a response, usually the Emergency Co-ordinator, will keep a log of all meetings, actions determined and carried out, requests for assistance and assistance offered and any actions with external agencies. The log to be kept on the incident form. (Appendix 3)

Advice to be given when appropriate

1.  Go indoors – close doors and windows, pull curtains and blinds, shutdown ventilation systems if it is safe to do so and move to the opposite side of the property away from the incident.  Unless there is an obvious risk to the property this will give you good short term protection against the vast majority of hazards.

2.  Stay indoors – until you know more about the situation and the appropriate action you need to take to protect yourself further.  The action you should take will be different depending on the nature of the incident; you could put yourself at more risk by not waiting for further instructions.

3.  Tune into – local radio and television to find out more about what is happening.  The local radio stations and frequencies are provided below.

Go in – Stay in – Tune in

  • BBC Radio Suffolk 95.9, 103.9 FM
  • Heart FM 96.4 and 97.1 FM
  • Kiss FM 105 -108 FM

See Appendix 6 Advice to be given for specific unusual weather conditions.

Potential Evacuation Centres

In the event of there being persons (including casualties) requiring temporary shelter, one or more of the following buildings will be made available:

Charsfield Village Hall

The Street

Keyholder: Pam Hembra – contact details on page 3

Charsfield Baptist Hall

The Street

Keyholder: Cilla Kindred – contact details on page 3

The above have reception areas, sleeping areas and feeding facilities.

Sandbags

Please note that a supply of sand and empty sandbags is held by Andrew Youngman, the Emergency Co-ordinator at Red House Farm

The proper use of sandbags is detailed in Appendix 7.

Emergency kit

To be kept in the store room at the Village Hall.

Suitcase with coded lock to contain:

          Copy of the Emergency Plan

Radio and batteries

          Head torch and batteries (2)

          Torch and batteries

          Night lights (50)

          First aid kit

          Matches

          Spare batteries for torch and radio

1:25,000 OS map of Charsfield and surrounding area

Biro and pencil and permanent marker

List of resources and their providers

2 sets of the 9 identified zones on separate pages

4 blank incident notification forms

Heavy duty bin bags

The code is 1999

General Data Protection Regulations

Suffolk County Council’s Data Protection Officer has stated that CECG’s do not fall under the provisions of the General Data Protection Regulations (GDPR) However they recommend that personal data is treated with discretion. Further information can be found from the Information Commissions Office. http://ico.org.uk/for_organisations/data_protection

Insurance

The CECG and CEGC volunteers will be covered by the relevant LA’s insurance in given circumstances.  See Appendix 8

If the activities undertaken are not authorised by the LA, then Pam Hembra, Clerk to Charsfield Parish

Council and/or Jan Pedgrift, Chair of the Parish Council to advise whether the Parish Council insurance policy covers these activities.

Debrief and Recovery

If required by the LA or emergency services a debrief will be undertaken by the key people involved in an incident. Appendix 9 contains an example agenda for a debrief meeting.

The LA lead in getting the community back to normality as quickly as possible.  The CECG may be asked to assist in this process.

Suffolk Emergency Planning Contact Numbers

Name/Role                                                            Telephone

All Emergency Services                                                 999

NHS – medical advice                                                    111

Police. Martlesham HQ                                                   01473 613 500

Wickham Market Medical Centre                                  01728 747 101

East Suffolk Council (Suffolk Coastal)                          01394 383 789

East Suffolk Council (EDPO)                                         01394 444 453

Suffolk County Emergency Control Centre (ECC)      01473 265 321

Suffolk Highways                                                                      0345 606 6171

Environment Agency                                                      0370 850 6506

DEFRA                                                                             03459 33 55 77

National Grid                                                                    0845 835 1111

UK Power Networks                                                       0800 3163 105         

Gas                                                                                   0800 111 999

Anglian Water                                                                  0345 791 9155

Animal health – AHVLA                                                   01304 24 00 20

Social Media Feeds

Police                                                                      Facebook.com/SuffolkPolice

Twitter.com/SuffolkPolice

Twitter.com/ipsCentPolice

East Suffolk District Council                                 Twitter.com/eastsuffolk

                                                                                Facebook.com/EastSuffolkCouncil

Suffolk County Council                                         Twitter.com/SuffolkPrepared

                                                                                Facebook.com/SuffolkCountyCouncil/

UK Power Networks (Live power cut map)          ukpowernetworks/power-cut

                                                                                Twitter.com/ukpowernetworks

Appendix 1: Map of Charsfield Parish

Appendix 2

Community Emergency Planning Group Activation Form                   

From: [Name of LA Officer requesting activation]                  To: [CEPG]

Date:            XXX                                                      Time of Request: XXX

Please confirm receipt by telephoning the XXX (Local Authority) on [telephone number]

If there is ANY threat to life, dial 999 and alert the emergency services (Police, Fire, or Ambulance).  If there is no perceived threat to life, but you have information that may help the emergency services, please dial 101.

The XXX (CEPG) has been activated on behalf of XXX (Local Authority) as a result of a Major Incident / local incident at [location] on [date].

The XXX (CEPG) is now covered by XXX (Local Authority) liability insurance providing that the following conditions are met:

The Local Authority has requested that you activate the CEPG and your plan.  The CEPG is only authorised to carry out the following tasks 

 [amend as necessary[1]].

The CEPG operates under the direction of the Local Authority (can be remotely) and the Local Authority requires regular updates on the situation, progress of task and any issues arising from the activation.

The action or activity is approved by the Local Authority.

Appendix 3

Incident form

An assessment of the incident severity should be undertaken as quickly as possible. It is of the highest importance that no one puts themselves at risk whilst this assessment is being undertaken. The objective of this assessment is to determine whether there is a need to activate the plan, ‘watch and wait’ or remain in a ‘business-as-usual’ state.

It’s essential that the person assessing the incident, uses this form to collate as much information as possible. Complete what is possible and use this information to inform East Suffolk Local Authority. The person completing this form should be objective and not get absorbed into a response until the initial information has been ascertained.  

On receiving the initial call, get as much of the information indicated on the following form as possible and update the form as further information becomes available

Forms for completion are kept in the Emergency Kit, and are held by the Emergency Co-ordinator and the 3 members of the Initial Response Team.

.

Incident Form
A. Major Incident Declaration Yes / No Time declared Lead Agency
     
B. Location (Where?)   Location by grid reference or postcode, including road or geographic area.
C. Nature of Emergency (What has happened?) What has caused the problem?  How has it happened?  Are there any secondary hazards to be considered?
D. Affected Area Scale or extent of affected area Are there areas that require evacuation?  Are these areas residential or commercial? 
E. Time (When did it happen?)  
F. Wind Direction obtainable from the Met Office Blowing from: Blowing to: Wind Speed:
     
G. Casualties How many & where are they? How many people are homeless or require evacuation.  Where are they located?  Do any have any disability problems?      
H. Locations access routes  
I. Locations of Forward Control Point / Tactical Coord Group / Strategic Coord Group FCP TCG SCG
       
J. Evacuation (Has evacuation taken place, where are the evacuees? How many people involved? If not, is evacuation likely?) Is Evacuation in progress? Is Evacuation likely? Estimated evacuees Location of evacuees
       
K. Warning and Informing (Contact Comms staff.  Confirm which agency is leading on messages to the Media?) SCC Comms District / Borough Comms
   
K. Community Emergency Planning Group (CEPG) Is a CEPG available to assist? Contact name Organisation Time Contact details
         
L. Any other relevant information Are there other Local Authority resources that might be required e.g. building control, environmental health or protection, road closure?
M. Community Help Point   Is there a requirement for a single point of contact to provide information and signpost where to find assistance and advice to address people’s basic needs?  

Appendix 4

Local resources and their providers

Resource   Provider Operator Landline Mobile Email
  4 wheel drive vehicles Steve Moor Steve Moor      
Andrew Reeve Andrew Reeve      
Gay Lister Gay Lister      
Martin Lyne Martin Lyne      
 
Chainsaw Steve Moor Steve Moor      
Andrew Reeve Andrew Reeve      
Martyn Llewellyn Martyn Llewellyn      
 
Generator Georgina Jay Georgina Jay      
 
12 ft Trailer Gay Lister Gay Lister      
   
Tow ropes/ recovery chains Martin Lyne Martin Lyne      
   
Van Martin Lyne Martin Lyne      
 
Rest Centre Co-ordinator Mike Davy        

Appendix 5

The nine zones that Charsfield has been divided into:

Zone 1

ZONE ADDRESS STREETNAME POSTCODE CLASS
1 CANDLE COTTAGE CHAPEL LANE IP13 7PX Dwelling
1 CHAPEL HOUSE CHAPEL LANE IP13 7PX Dwelling
1 CINNABAR COTTAGE CHAPEL LANE IP13 7PX Dwelling
1 SPRINGFIELD HOUSE CHAPEL LANE IP13 7PX Dwelling
1 CHAPEL HOUSE CHAPEL LANE IP13 7PX Dwelling
1 HIGH HAVEN CHAPEL LANE IP13 7PX Dwelling
1 HIGHFIELD HOUSE CHAPEL LANE IP13 7PX Dwelling
         
1 HILL TOP COTTAGE CHAPEL LANE IP13 7PX Dwelling
1 HILL VIEW CHAPEL LANE IP13 7PX Dwelling
1 POPLAR HILL FARM CHAPEL LANE IP13 7PX Dwelling
1 SOUTH COTTAGE CHAPEL LANE IP13 7PX Dwelling
1 SPRINGFIELD HOUSE CHAPEL LANE IP13 7PX Dwelling
1 THE COTTAGE CHAPEL LANE IP13 7PX Dwelling
1 HILL TOP COTTAGE CHAPEL LANE IP13 7PX Dwelling
1 RECREATION GROUND CHAPEL LANE Recreation
  Zone 2
  2 DIAL HOUSE CHURCH ROAD IP13 7PL Dwelling
2 HILL FARM CHURCH ROAD IP13 7PL Dwelling
2 LOWER HILL CHURCH ROAD IP13 7PL Dwelling
2 BROOK FARM CHURCH ROAD IP13 7QA Dwelling
2 BEECH TREES CHURCH ROAD IP13 7QB Dwelling
2 BRAMBLE COTTAGE CHURCH ROAD IP13 7QB Dwelling
2 BROOK HOUSE CHURCH ROAD IP13 7QB Dwelling
2 CHARSFIELD PRIMARY SCHOOL CHURCH ROAD IP13 7QB School
2 ST PETERS CHURCH CHURCH ROAD IP13 7RG Places of Worship
2 MIDSUMMER HOUSE CHURCH ROAD IP13 7QB Dwelling
2 MYRTLE COTTAGE CHURCH ROAD IP13 7QB Dwelling
2 POTSFORD HOUSE CHURCH ROAD IP13 7QB Dwelling
2 ROSEHILL COTTAGE CHURCH ROAD IP13 7QB Dwelling
2 SUNNY ACRE CHURCH ROAD IP13 7QB Dwelling
2 THE FIRS CHURCH ROAD IP13 7QB Dwelling
2 THE HOMESTEAD CHURCH ROAD IP13 7QB Dwelling
         
2 THE LAURELS CHURCH ROAD IP13 7QB Dwelling
2 THE LIMES CHURCH ROAD IP13 7QB Dwelling
2 THE OLD POST HOUSE CHURCH ROAD IP13 7QB Dwelling
2 TELEPHONE EXCHANGE CHURCH ROAD Telecomms
Zone 3
3 HALL ROAD FARM HALL ROAD IP13 7PN Farms
3 1 HALL ROAD IP13 7PN Dwelling
3 2 HALL ROAD IP13 7PN Dwelling
3 3 HALL ROAD IP13 7PN Dwelling
3 4 HALL ROAD IP13 7PN Dwelling
3 1 HALL ROAD IP13 7PW Dwelling
3 2 HALL ROAD IP13 7PW Dwelling
3 KINGS FARM HALL ROAD IP13 7PW Dwelling
3 PARK FARM HALL ROAD IP13 7PW Dwelling
3 THE HALL HALL ROAD IP13 7PW Dwelling
3 IVY FARM BARN HALL ROAD IP13 7PN Dwelling
3 WELL FARM HALL ROAD IP13 7PW Dwelling
Zone 4
4 BERRY FARM HOO ROAD IP13 7QH Dwelling
4 BERRY FARM HOO ROAD IP13 7QH Commercial
4 1 HOO ROAD IP13 7QH Dwelling
4 2 HOO ROAD IP13 7QH Dwelling
4 MILL HOUSE HOO ROAD IP13 7QQ Dwelling
Zone 5
5 DEBACH MILL HOUSE IPSWICH ROAD IP13 7PP Dwelling
5 FLINT COTTAGE IPSWICH ROAD IP13 7PP Dwelling
5 FORGE COTTAGE IPSWICH ROAD IP13 7PP Dwelling
5 MILL COTTAGE IPSWICH ROAD IP13 7PP Dwelling
5 HEDGEROWS IPSWICH ROAD IP13 7PR Dwelling
5 HIGH VIEW IPSWICH ROAD IP13 7PR Dwelling
5 HILLBROOK HOUSE IPSWICH ROAD IP13 7PR Dwelling
5 IVY COTTAGE IPSWICH ROAD IP13 7PR Dwelling
5 JUNE COTTAGE IPSWICH ROAD IP13 7PR Dwelling
5 LE COTE IPSWICH ROAD IP13 7PR Dwelling
5 MAEBRA IPSWICH ROAD IP13 7PR Dwelling
5 MOUNT COTTAGE IPSWICH ROAD IP13 7PR Dwelling
5 ONE OAK IPSWICH ROAD IP13 7PR Dwelling
5 ORCHARD COTTAGE IPSWICH ROAD IP13 7PR Dwelling
5 ORCHARD SIDE IPSWICH ROAD IP13 7PR Dwelling
5 ORCHARD VIEW IPSWICH ROAD IP13 7PR Dwelling
5 THE WILLOWS IPSWICH ROAD IP13 7PR Dwelling
5 SHRUBBERY FARM IPSWICH ROAD IP13 7PS Dwelling
Zone 6
6 2 DAVEY LANE IP13 7QG Dwelling
6 3  ROSE COTTAGE DAVEY LANE IP13 7QG Dwelling
6 4  APRIL HOUSE DAVEY LANE IP13 7QG Dwelling
6 HIGHFIELDS DAVEY LANE IP13 7QG Dwelling
6 IVY COTTAGE DAVEY LANE IP13 7QG Dwelling
6 MIDDLE COTTAGE DAVEY LANE IP13 7QG Dwelling
6 DALRIADA MONEWDEN ROAD IP13 7QD Dwelling
6 GARDEN COTTAGE MONEWDEN ROAD IP13 7QD Dwelling
6 HAWTHORN COTTAGE MONEWDEN ROAD IP13 7QD Dwelling
6 HOLLY LODGE MONEWDEN ROAD IP13 7QD Dwelling
6 LILAC COTTAGE MONEWDEN ROAD IP13 7QD Dwelling
6 WILLOW HOUSE MONEWDEN ROAD IP13 7QD Dwelling
6 1 MONEWDEN ROAD IP13 7QE Dwelling
6 2 MONEWDEN ROAD IP13 7QE Dwelling
6 BLACK BARN FARM MONEWDEN ROAD IP13 7QE Dwelling
6 BLACK BARN FARM MONEWDEN ROAD IP13 7QE Farms
6 BUTTONS BARN MONEWDEN ROAD IP13 7QE Dwelling
6 BUTTONS FARM HOUSE MONEWDEN ROAD IP13 7QE Dwelling
6 PEAR TREE FARM MONEWDEN ROAD IP13 7QE Dwelling
6 RED HOUSE FARM MONEWDEN ROAD IP13 7QE Dwelling
6 ROSE VILLA MONEWDEN ROAD IP13 7QE Dwelling
6 THE PIGHTLE MONEWDEN ROAD IP13 7QE Dwelling
6 VALLEY VIEW MONEWDEN ROAD IP13 7QE Dwelling
6 WALNUT TREE COTTAGE MONEWDEN ROAD IP13 7QE Dwelling
Zone 7
7 1 ST PETERS CLOSE IP13 7RG Dwelling
7 2 ST PETERS CLOSE IP13 7RG Dwelling
7 3 ST PETERS CLOSE IP13 7RG Dwelling
7 4 ST PETERS CLOSE IP13 7RG Dwelling
7 5 ST PETERS CLOSE IP13 7RG Dwelling
7 6 ST PETERS CLOSE IP13 7RG Dwelling
7 7 ST PETERS CLOSE IP13 7RG Dwelling
7 8 ST PETERS CLOSE IP13 7RG Dwelling
7 9 ST PETERS CLOSE IP13 7RG Dwelling
7 10 ST PETERS CLOSE IP13 7RG Dwelling
7 11 ST PETERS CLOSE IP13 7RG Dwelling
7 12 ST PETERS CLOSE IP13 7RG Dwelling
7 13 ST PETERS CLOSE IP13 7RG Dwelling
7 14 ST PETERS CLOSE IP13 7RG Dwelling
7 15 ST PETERS CLOSE IP13 7RG Dwelling
7 THE OLD VICARAGE THE STREET IP13 7PY Dwelling
Zone 8  
8 AKEN COTTAGE THE STREET IP13 7PU Dwelling
8 IBIS HOUSE THE STREET IP13 7PU Dwelling
8 MEADOW VIEW THE STREET IP13 7PU Dwelling
8 PATTERTON THE STREET IP13 7PU Dwelling
8 RIDGEWAYS THE STREET IP13 7PU Dwelling
8 THE COTTAGE THE STREET IP13 7PU Dwelling
8 THE MANSE THE STREET IP13 7PU Dwelling
8 THE THATCH THE STREET IP13 7PU Dwelling
8 CEAR THE STREET IP13 7PY Dwelling
8 DELTA THE STREET IP13 7PY Dwelling
8 1 SOUTH VIEW IP13 7PZ Dwelling
8 2 SOUTH VIEW IP13 7PZ Dwelling
8 3 SOUTH VIEW IP13 7PZ Dwelling
8 4 SOUTH VIEW IP13 7PZ Dwelling
8 5 SOUTH VIEW IP13 7PZ Dwelling
8 6 SOUTH VIEW IP13 7PZ Dwelling
8 7 SOUTH VIEW IP13 7PZ Dwelling
8 8 SOUTH VIEW IP13 7PZ Dwelling
8 9 SOUTH VIEW IP13 7PZ Dwelling
8 10 SOUTH VIEW IP13 7PZ Dwelling
8 11 SOUTH VIEW IP13 7PZ Dwelling
8 12 SOUTH VIEW IP13 7PZ Dwelling
8 13 SOUTH VIEW IP13 7PZ Dwelling
8 14 SOUTH VIEW IP13 7PZ Dwelling
8 15 SOUTH VIEW IP13 7PZ Dwelling
         
8 16 SOUTH VIEW IP13 7PZ Dwelling
8 HUNTINGFIELD HOUSE THE STREET IP13 7PY Dwelling
8 LITTLE BROOK THE STREET IP13 7PY Dwelling
8 LONDON HOUSE THE STREET IP13 7PY Dwelling
8 LONDON VILLA THE STREET IP13 7PY Dwelling
8 MOYA THE STREET IP13 7PY Dwelling
8 PALISADE COTTAGE THE STREET IP13 7PY Dwelling
8 THE RETREAT THE STREET IP13 7PY Dwelling
8 THIMBLE COTTAGE THE STREET IP13 7PY Dwelling
8 THREE HORSESHOES INN THE STREET IP13 7PY Public Houses
8 WELL COTTAGE THE STREET IP13 7PY Dwelling
8 VILLAGE HALL THE STREET IP13 7RG Village Hall
8 BAPTIST CHAPEL THE STREET IP13 7RG Places of Worship
8 BAPTIST CHAPEL HALL THE STREET IP13 7RG Meeting Hall
Zone 9  
9 PADDOCKS PARK LANE IP13 7PT Dwelling
9 1 PARK LANE IP13 7PT Dwelling
9 2 PARK LANE IP13 7PT Dwelling
9 3 PARK LANE IP13 7PT Dwelling
9 4 PARK LANE IP13 7PT Dwelling
9 BRIDGE GARAGE WICKHAM MARKET ROAD IP13 0LX Petrol Filling Station
9 BRIDGE HOUSE WICKHAM MARKET ROAD IP13 0LX Dwelling
9 GLENEAGLES WICKHAM MARKET ROAD IP13 7PJ Dwelling
9 MEADOWBANK WICKHAM MARKET ROAD IP13 7PJ Dwelling
9 POTSFORD BROOK WICKHAM MARKET ROAD IP13 7PJ Dwelling
9 PROSPECT FARM WICKHAM MARKET ROAD IP13 7PJ Dwelling
9 VINE COTTAGE WICKHAM MARKET ROAD IP13 7PJ Dwelling
9 YEW TREES WICKHAM MARKET ROAD IP13 7PJ Dwelling

Appendix 6

Use the following advice in unusual weather conditions:

  • Strong Winds 
  • Secure loose objects such as ladders and garden furniture
    • Close and securely fasten doors and windows, including garages
    • Park vehicles in a garage or in a place clear of buildings, trees and fences
    • Stay indoors if possible
    • If you need to go outside, do not walk or shelter close to buildings or trees
    • Do not carry out repairs whilst the storm is in progress
    • Do not drive unless your journey is essential and avoid exposed routes
    • Do not touch electric/telephone cables which may have been blown down
  • Heat Wave
  • Try and plan your day to stay out of the heat, keep rooms shaded and, where possible use a fan
    • If you must go out, stay in the shade, wear a hat and loose fitting clothing
    • Drink plenty of fluids
    • Do not leave animals unattended in cars in warm weather
    • Seek medical help if you suffer from heat exhaustion or heat stroke.
    • Remain somewhere cool, sponge yourself with cold water and drink plenty of fluids & eat light moisture rich foods such as salads
  • Snow and Ice
  • Carry an emergency car kit – mobile phone, car charger, first aid kit, warm waterproof clothes, blanket, food, water, torch (with spare batteries)
    • Inform a friend or family member of your intended travel arrangements and expected arrival time
    • Wear a hat
    • Watch out for signs of hypothermia – uncontrollable shivering, slow or slurred speech, drowsiness and memory lapse
    • Don’t drive unless you absolutely need to
  • Flooding
  • Listen to your local radio and TV weather forecasts for advice from the emergency services
    • Move your car to higher ground
    • Empty furniture drawers and cupboards. Place the contents and any furniture you can upstairs
    • Fasten plastic bags round the legs of wooden furniture to help minimise absorption of water
    • Turn off mains gas and electricity
    • Put plugs in sinks and weight them down to prevent backflow from the drains. Weigh down the loo seat too.
    • Bring caged outdoor pets inside, move all pets with food, water, bedding and litter trays upstairs
    • Make sure any valuable or sentimental items and important documents are safe
    • Put any flood protection measures you have in place

REMEMBER flood water will probably contain sewage, which can cause disease. Always wash your hands/arms/legs after coming into contact with floodwater with hot water and soap. Keep contaminated footwear and clothing away from children

DO NOT allow children to play in floodwater, as well as the risk of disease manhole covers may have dislodged under the pressure of floodwater creating a drowning risk. If you need to walk through floodwater consider using a pole (brush handle) to test the ground in front of you

Appendix 7

The Proper use of sandbags

Traditionally, sandbags have been used to block doorways, drains and other openings into properties as well as to weigh-down manhole covers, garden furniture and to block sink, toilet and bath drains to prevent water backing up.

They can keep water out for short periods which can be improved by using them in conjunction with

plastic sheeting.

They can filter out some muddy sediments found in flood waters.

 BUT

It takes two people to fill them They take time to fill (approximately one hour to fill 12 sandbags).

They can be difficult to handle.

Sacking material is biodegradable and will perish if left in place for a long time.

It is difficult to place sandbags in water and particularly in running water.

Sandbags do seep water even when well-stacked and trodden into place.

Important Health and Safety Considerations

Filling sandbags and building a wall is a physically demanding activity so it is important that all those involved are fit enough to carry out the work.

Remember that they can get heavy quickly, so do not overfill, or fill them too far away from where you want to position them.

A tall sandbag wall must be designed by engineers to withstand the water pressures, as failure or collapse of the structure could pose a danger to anyone nearby.

It is essential the everyone involved in building a sandbag wall is equipped with appropriate personal protective equipment, including gloves and steel toecap footwear. If the sand is dry, eye protection in the form of safety glasses is also required.

If emptied and dried the sacks can be filled again, otherwise they will rot after a period of time if damp.

If sandbags are contaminated by flood water, advice should be sought from your local authority environmental health department regarding their safe disposal.

Protecting property

Sandbags are of no use if property is already flooded – concentrate efforts on protecting people and belongings and moving precious items out of harm’s way!

Consider all entry points that water could get through, not just doorways, such as – airbricks, utility service points, cable entry points. Use other solutions for entry points where sandbags won’t work (such as silicone sealant).

At least 6 sandbags are needed to keep out 20cm depth of water for a standard door opening. Each sandbag will need approximately 15kg of sand.

Sandbags and how to use them properly for flood protection

Filling the bags:

This is a two-person job: one to hold the bag open and one to fill.

Do not fill bags more than half full.

You don’t need to tie the end of the bag.

Placing the bags:

Clear any debris from the area where the bags are to be placed.

If you can, put a large sheet of heavy-duty plastic between the sandbags and the wall of the house.

Place the bags lengthways, tucking the open end under the filled half of the bag and position it pointing into the direction of water flow.

Place bags in layers. Like a brick wall, make sure that in the next layer each bag overlaps the one below by half.

Stamp bags firmly into place to eliminate gaps and create a tight seal.

To lay sandbags in a doorway: it may be necessary to empty some of the contents out or shape the sandbags to achieve a good fit without overlapping sandbags.

Appendix 8

Insurance cover

The Community Emergency Co-ordination Group (CECG) and CECG volunteers will be covered by the relevant Local Authority’s insurance under the following circumstances;

  • The Local Authority has requested you activate your CECG and plan.
  • The CECG volunteers are registered with the CECG.
  • The CECG and volunteers, are under the direction of a Local Authority member of staff (This can be remotely), and the Local Authority receives regular updates of task progress / issues arising from the CECG.
  • They only carry out the actions / activities that have been authorised by the Local Authority.
  • A record of the activities undertaken and volunteers employed in those tasks is maintained by the CECG.
  • Activities they have been asked to undertake must be commensurate to their skills and competency.
  • Appropriate dynamic risk assessments are carried out.
  • The use of motor vehicles is not covered by the Local Authority’s insurance and it is the responsibility of the individual to ensure that they have adequate and appropriate cover.
Activating Authority Insurance Cover provided by Extent of Cover Note
CEPG only Parish Council     Maybe covered by Parish Council Insurance – Activating officer will need to confirm
Local Authority Relevant Local Authority Only those actives authorised by the LA This will be confirmed by the receipt of Community Emergency Planning Group Activation Form see Appendix 2
Emergency Services Relevant Emergency Service  Only those activities authorised by the relevant emergency service The CEPG should obtain the name, rank and contact number of the requesting officer
Motor Vehicle Insurance Owner or driver of vehicle As defined by the owner / driver insurance company For further information, go to https://www.abi.org.uk/Insurance-and-savings/Products/Motor-insurance/Volunteer-drivers

Appendix 9

Debrief agenda

Area of Response What Went Well What Could be Improved
Notification/Alerting Issues        
Warning – Responding Agency and Public Issues.        
Activation of Plan          
Response Activities          
Training            
Capability          
Communications Issues          
Media Response Issues          
Recovery Issues          
Recommendations          


Glossary of terms

CEP            Charsfield Emergency Plan

LA               Local Authority

CECG         Community Emergency Co-ordinating Group

EDPO         Emergency Planning Duty Officer

JEPUDO    Joint Emergency Planning Unit Duty Officer

NHS            National Health Service

HQ              Headquarters

CEPG         Community Emergency Planning Group (also known as CECG)

ECC            Emergency Control Centre