Minutes of the Charsfield Parish Council Meeting held in Charsfield Village Hall on Tuesday 4th. September, 2012 at 7.00p.m.
Councillors: Mrs J Pedgrift, Mrs D Murray, Mr A Reeve, Mr E Winkworth, Mr R Wright, Mrs F Moor
County Councillor: Mr P Bellfield
2 members of the public
Chairman – Mr E Winkworth
In attendance – Mr R E Osborne, Clerk to Parish Council
1.0 Informal discussion during which any member of the Parish may address the Parish Council 0n Matters relating to Charsfield. The Parish Council meeting will commence after this item.
2.0 Councillors Declaration of Interests
3.1 Councillor Mr P Holloway
3.1 District Councillor Mr R Snell
4.0 To consider the casual vacancy for Parish Councillor
The vacancy caused by the resignation of Mrs Gray had been advertised for the statutory period with no one coming forward therefore the Council had the power to co-opt. Mrs Moor had contacted the Chairman to record an interest in the post and the Chairman proposed that Mrs Moor be invited to fill the vacancy, this was unanimously agreed and Mrs Moor signed the acceptance document.
5.0 To confirm the minutes of the Parish Council meeting held on 3rd. July, 2012
5.1 The minutes of this Parish Council Meeting, having been circulated before this meeting, were taken as read and declared true copies. The Chairman signed the minute book.
6.0 Matters arising from the minutes.
6.1 Grit bins – Chairman to produce a map showing possible sites ready for forwarding to the Highways Department.
6.2 Bus shelter – Mr Warner had been approached but no reply to date. Query as to whether the County Council could provide shelters, answer they only provide for themselves. Clerk would provide possible suppliers.
6.3 Flooding – Mr Tweddle had lowered bank on Potsford Brook.
6.4 Broken pipe – This was the one causing flooding on a public footpath. It was a broken sewer.
6.5 Housing survey – It was agreed to invite Sunila Osborne from ACRE to outline the procedure for carrying out a survey
7.0 Any matters for the Police Community Officer
7.1 Discussion on the proposed opening hours given by the applicants for a license for the Three Horseshoes. The licensing authority now is the District Council and any objections to the application must be made to them.
8.0 Report from County Councillor
8.1 Some Suffolk schools had been arranged with a two tier system which the County had changed to a three tier system as used by the majority of Suffolk schools and in the cases of Haverhill and Lowestoft had resulted in significant improvements in Key stage 2.
8.2 County Libraries are all to remain open under charitable status.
8.3 Delegates from China and Korea have been visiting the County Council to see examples of renewable energy.
8.4 EDF continue their commitment to provide Sizewell C.
9.0 Report from District Councillor
9.1 By phone to Clerk. – SCDC has signed a 10 year contract with SCC to continue their excellent and economic services on waste collection for the continued benefit of council tax payers.
10.1 Accounts to be paid
Lees Flooring (village hall) 900.00 100410
Anglian Water (village hall) 205.48 100411
Clerk, salary July/September 124.80 100412
HM Revenue & Customs (salary tax) 21.20 100413
Ladywell Accounting Services (salary) 25.00 100414
10.2 Accounts paid since the last meeting
Heelis & Lodge, Internal Audit 55.00 100401 3/7/12
Clerk, salary April/June 124.80 100402 3/7/12
HM Revenue & Customs (salary tax) 31.20 100403 3/7/12
Church Gates Ltd. – 10 bibles 43.00 100404 3/7/12
To No.2 Account (VAT recovery) 405.38 100405 3/7/12
Mr G Warman – materials for board repair 57.85 100406 3/7/12
Grass Solutions Ltd. – grass cutting 426.00 100407 3/7/12
Mrs J Pedgrift 26.31 100408 3/7/12
Mrs A Illing (high visabilty jackets) 60.00 100409 3/7/12
Current Account £4047.62 No.2 Account £4545.27 Total £8592.89
All items under Agenda 10.0 Finance were approved by the Parish Council
11.1 Items circulated via e mail.
Code of Conduct ACRE Information
Register of Members Interests Sustainable Communites Act
Council Tax Support Health Walks
E Mail News Digests Development – Church Lane
NALC Bulletins Flood Plan
LAIS Documents Suffolk Coastal Area Meetings
Water Management SALC Training Courses
12.0 Alan Pedgrift Memorial Field
13.0 Parish Plan
13.1 Agreed that this item would no longer be on the agenda but any work carried out would be recorded as it took place.
13.2 When the LDF had been agreed a public meeting to be held regarding development within and close to the village envelope.
15.1 Telephone box – discussion as to its future as there is a strong possibility that BT will remove due to its low useage. Agreed to wait for the result of item put in local newsletter before taking any action. Box could be taken over by the Council under the £1 scheme from BT.
16.0 Any other matters since notice of meeting.
17.0 Dates of next meetings – October 24, annual review of documentation and presentation on housing reviews. November 6th. first draft of budget for 2012 – 2013. 8th. January 2013, setting of precept.
March 5th., 2013. Annual Meetings May 7th. 2013.