Minutes of the Charsfield Parish Council Meeting held in Charsfield Village Hall on Tuesday 5th. March, 2013 at 7.00p.m.
Councillors: Mrs D Murray Mr E Winkworth Mrs F Moor Mr R Wright
County Councillor Mr P Bellfield
Chairman – Mr E Winkworth
In attendance – Mr R E Osborne, Clerk to Parish Council 2 members of the public
1.0 Informal discussion during which any member of the Parish may address the Parish Council 0n Matters relating to Charsfield. The Parish Council meeting will commence after this item.
1.1 The question of the new sand bin was discussed. The Clerk explained due to difficulties with the chosen supplier problems arose in supplying the item, a new order will now be issued to an alternative supplier.
2.0 Councillors Declaration of Interests
3.1 Councillors Mrs J Pedgrift Mr P Holloway Mr A Reeve
PCSO 3034 C.Hassler
4.0 To confirm the minutes of the Parish Council meeting held on 8th. January, 2013
4.1 The minutes of the Parish Council Meetings, having been circulated before this meeting, were taken as read and declared true copies. The Chairman signed the minute book.
5.0 Matters arising from the minutes.
5.1 Sand bin – Matter covered under Agenda 1.0
5.2 Road sign – Local resident had offered a sum of money to aid in the signs restoration and a quote is now being sought from a local blacksmith for the remedial work. The Highway Department have stated that they are willing to remove the sign and take it to a place of repair and then collect it and re erect at no cost to the Council.
5.3 Clerk Vacancy – This had been advertised with a closure date of 28 February. There had been one application from Mr Martin Sims who lives in Kettleburgh. He is at present Clerk to Kettleburgh and Hacheston Parish Councils. Chairman would arrange an interview date and contact other councillors to form an interview panel.
5.4 Hall car park repair – Car Park – Four companies had been approached for quotations but only two had replied, the lower quote was for £6,360 inc. VAT. With only £4545 available in the No.2 Account this work cannot be financed.
Discussion took place where a number of matters were raised. First the bottle bank which takes up parking space and the heavy lorries used to service it cause surface damage. It was agreed that the future of the bank be seriously considered at the next Council meeting.
Next the matter of the surface, the Village Hall Committee be asked to provide a marked plan showing the most important areas of the car park, such as the entrance, which would benefit from a new surface, the Clerk then would ask again for quotes on these reduced areas.
6.0 Police Community Officer report.
6.1 There have been two recorded crimes since the last Council meeting. 1 – Theft from a motor vehicle and 2, Interference with a motor vehicle.
Also again reminded people about the catalytic converter thefts and keeping a check on heating oil as there have been thefts.
7.0 Report from County Councillor
7.1 Reported that no County Council tax rises this year and if the control of SCC remains with the Conservatives in the forthcoming local elections they would continue to keep no increase in council tax.
School re organisation continues with the completion of a two stage education system across Suffolk. This matter raised a discussion on the current failure of primary schools in Suffolk who were in the bottom of the countries schools tables. It was felt that reduction in funding to the local Education Department could be partly to blame.
One success had been the high rate of pupils obtaining their choice of secondary school but the Council noted the problems of primary school children who do not appear to be obtaining the same level of choice.
The proposed merger of the fire services in Cambridge and Suffolk has been abandoned. The discrepancy of the level of funding between the two authorities had proved to be a problem.
Park and Ride sites are under discussion at Wickham Market, Bredfield and Woodbridge.
Balfore Beattie are no longer being considered to take over the maintenance of highways and a new company will take over later this year.
8.0 Report from District Councillor
8. 1 None
9.1 Accounts to be paid
Suffolk ACRE – Hall insurance 821.24 100421
Anglian Water – Hall 141.35 100422
Clerk salary Jan/Mar 124.80 100423
Salary tax 31.20 100424
9.2 Accounts paid since the last meeting
Clerk salary Oct/Dec 124.80 100418 8/1/13
Clerk salary tax 31.20 100419 8/1/13
Clerk expenses 2010/2011 26.00 100420 8/1/13
Current Account £4136.63 No.2 Account £4545.27 Total £8592.89
9.3 National Savings Account
The Chairman had received a statement showing monies belonging to the Council. It was adressed to a Clerk in position several years ago. The Clerk had checked the accounts and found the original deposit of £2000 in 1986 and the account was shown in each years accounts up to 1994 when Mr Hales took on the post of Clerk since when no entries were made in the accounts. The Chairman in discussion with NSI discovered that this was the first year that NSI had issued a statement to account holders, previously it had been up to the holders to arrange their holder books to be updated. Necessary documentation is now needed to make this money available to the Council and discussions will be taking place with as many of the previous Clerks to obtain the necessary information.
9.4 It was agreed as landlords of the Village Hall it was correct to cover the hall’s insurance cost but was it still necessary to cover the water charges each year. This matter to be raised again at the next Council meeting.
All items under Agenda 9.0 Finance were approved by the Parish Council
10.1 Items circulated via e mail.
Weekly News Digest SALC information
SCDC information Boundary Commission
Bus Timetable changes NALC Bulletins LAIS Documents Suffolk Coastal Area Meetings
11.0 Alan Pedgrift Memorial Field
11.1 No report received but it was understood that damage had been caused to surfaces due to vehicles being driven on the recreation ground. Clerk to contact PSCO Hassler to inform him of the problem
13.1 Mr Wright had supplied photographs showing the problem with the road drain outside the Three Horseshoes and at the end of Chapel Lane. These had been forwarded to the Highways Department pointing out the number of times these problems have been previously reported.
13.4 Banks of brook by Mr Reeve and Mrs Moor’s properties are still being damaged by the water however there is still the problem of determining whose responsibility it is for repair. Clerk will discuss this problem again with the Environment Agency and Highway Department.
14.0 Any other matters since notice of meeting.
14.0 Dates of next meeting – Annual Meetings May 7th. 2013.
Meeting closed 8.40p.m.