Meeting of Charsfield Parish Council
Tuesday 24th September 2013
|Present: Cllrs F Moor, J Pedgrift, E Winkworth (Chairman) and R Wright, PCSO C Hassler, PCSO Kevin Mann, the Clerk and 11 members of the public
|Minute numbers and Actions|
|1 Apologies: Cllrs P Holloway and A Reeve
|2 Declarations of Interest
There were none.
|Due to the large number of the public in attendance for items 8 & 9.1 the agenda was not followed in order. Items 8, 7 and 9.1 were covered in that order immediately after item 2 but shall be minuted in agenda order for clarity of reference.
|3 Minutes of meeting on 23rd July were approved and signed
|4 Matters Arising
4.1 Neighbourhood Plan
The Clerk reported that a Plan cannot reduce the development possibilities already defined in the Local Plan as it can only add to them or influence where and what housing is built; and that he had as yet been unable to determine the expected costs of implementing a plan.
In response to a question from the public the Chair explained that there is a Parish Plan in place and a defined village envelope but no Neighbourhood Plan.
It was reported that SCDC currently have money available for Parish Councils to fund Neighbourhood Plans. The Clerk will investigate this funding and exactly how the Council would go about producing one.
This item was discussed under item 8.
4.3 Village Road Sign maintenance
The Clerk reported that this task was now awaiting SCC Highways extracting the sign but there may be delays due to organisational changes currently underway.
4.4 Village Hall Car Park
The Clerk explained that he was planning to arrange a site visit from a contractor to meet two Cllrs within the next 2 weeks but that one of the companies that had quoted would no longer be operating. The Clerk will arrange for 2 further quotations after the planned site visit determines the specification of works required.
4.5 Pot Hole
The Chair reported that the large pot hole mentioned in item 11 had now been filled in.
|5 Report from SCC Cllr Bellfield
Cllr Bellfield was not in attendance and had not provided a report.
|6 Report from SCDC Cllr Snell
Cllr Snell was not in attendance and had not provided a report.
|7 Crime Report: From PCSO Christian Hassler
PCSO Hassler gave his report stating that there were no crimes reported in the Parish between the 1st July and the 31st August and that within the same period last year there were 3 reported crimes. He also said that the next SNT public priority setting meeting will be held at Saxmundham Police Station on the 15th of October 2013 at 2pm and that all are welcome to attend.
|8 Speeding Issues
The Chairman thanked the members of the public for attending and stated his intent to open discussion after stating the current situation:
A long open discussion then ensued from which the following are salient: –
Possible solutions/equipment and feasibility:
Questions answered and points raised:
Costs per item:
The Council resolved to continue the current implementation of the recommendations from SCC Highways arising from the 2011 police speeding survey (i.e. Roundels, repeaters and gateways), then commission a further survey to ascertain the effectiveness of those recommendations and if there is still a problem approach SCC Highways again for a solution.
Also, as the problem is acknowledged to happen all over the country the Clerk will write to Steve Griss at Police Headquarters in Martlesham to ask what the combined experience of the whole police force indicates is the most successful solution to speeding through rural villages.
There was much support for a proactive campaign to prevent speeding throughout the village.
9.1 Plans for Chapel Lane
The Chairman reported that he had been contacted by the landowner with pre-application plans for the land at the corner of Chapel Lane and The Street, on the Eastern side of Chapel Lane; that he had spread news of the plans to those in neighbouring properties; and that he now understood there to be an official planning application lodged but that the Council had not yet received notification. He had then received a letter from one of the neighbours reporting on a meeting held amongst those neighbours expressing general objection to the plans.
These are the salient points then raised: –
9.2 Dog fouling on footpaths
The Chairman had received complaints, particularly about one footpath. After discussion of dog bins, SCDC prosecution policy and who the perpetrators are it was resolved to apply further signage and put a reminder in the Benefice magazine.
10.1 Required payments were approved.
10.2 Balance of Accounts as at 24/9/13
10.3 The Clerk explained the negative aspects of a Long Term Undertaking on Council insurance. The Council resolved to undertake the maximum term 5 year LTU in order to gain the maximum discount and approved a further cheque for £153.30 to pay for this.
The Chair had received correspondence regarding dog fouling and the plans for Chapel Lane which had already been discussed.
The Clerk’s correspondence report had previously been circulated.
|12 Any Other Matters of information
The Village Hall Management Committee wish to move the Clerk’s storage cupboard. The Clerk will give Cllr Moor his key and she will implement the move.
The issue of the school planning to provide their own hall and playing field was raised and another long discussion ensued: –
The Council resolved to open a dialog by writing to the school governors and head to ask why they have not been using the Village Hall and Recreation Ground for their relevant activities.
Cllr Pedgrift delivered a report from the Recreation Ground Committee:
The speed limit signs on the way into the village from Hoo are overgrown.
The Clerk reported that he had not yet had any communication from BDO, the external auditors.
The Clerk reported that Barclays had caused various delays which have resulted in the Clerk not yet having the required access to the Council bank accounts.
The Clerk reported that Cllr Pedgrift is attending a Funding Course @ SALC and wished for the Council’s approval. This was given.
The Clerk reported that the Village Hall was unavailable for the intended meeting date of 25 March 2014 and asked if moving the meeting to 18 March was suitable. The Council accepted the change.
|13 Date of Next Meeting: Tuesday 26th November 2013 in the Village Hall at 7:30pm.
|The meeting closed at 10:00pm
Chairman’s Signature: ___________________________ Date: _________